School Programs Coordinator

The Getty Villa Museum

Malibu, California

  

Reporting to the Education Specialist for K12 School Communities in Villa Education, the School Programs Coordinator implements the daily operations of the single-visit (field trip) school program at the Getty Villa. The successful candidate will act as the public face of the Getty to visiting schools, welcoming students, teachers and chaperones, organizing them quickly and efficiently, and providing information and guidance to assist them in their visit. The School Programs Coordinator works closely with the volunteers and docents (16-18 per day) communicating with them about policy and school needs and organizing them along with the schools for guided tours operating in a fast-paced environment, hosting up to 360 students daily when at maximum capacity, and spending a significant portion of each workday outside. Additionally, the Coordinator provides administrative support to both the School Communities and Docent Programs, and provides assistance for the department’s digital project initiatives, including the virtual art experiences. This position is located at the Getty Villa.

The School Programs Coordinator is also accountable for scheduling and deploying the field trip workforce and ensures adequate staff coverage for assigned Getty functions and programs. Develops and implements scheduling processes and procedures in conjunction with Docent Program and Villa Education staff. Compiles statistics and creates reports of various aspects of workforce deployment as requested. Manages complex projects and serves as lead of the unit in the absence of the supervisor. Serves as a resource for the scheduling group. Works on assignments that are varied and complex in nature. Uses Getty financial resources efficiently. The successful candidate will possess a background in office administration, logistics and operations, scheduling, and should be data driven, detail oriented, and customer service minded. Under moderate supervision, the School Coordinator works closely with others in Villa Education, in addition to work study students and interns throughout the year.

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